Relieving Letter Format: Relieving Letter is issued to an employee by the employer at the time of Leaving an Organization. A relieving letter is a formal letter that is issued to an employee at the time of leaving an organization. Requesting a relieving letter from your previous organisation after resignation can be a complicated task.
Some organizations do not select the candidate profile until a candidate acquires the relieving letter. The employer has the right to refuse to issue an employee’s relieving letter and not accept the resignation letter due to some reason. The relieving letter shows that an employee is not holding any company’s data.
Relieving Letter is issued to an employee by the employer at the time of Leaving an Organization.
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Relieving Letter Format
It is an official document provided to the employee which states that his/her notice period has completed and left the previous employer after completing all the necessary formalities. Everyone wants to grab a better opportunity in whatever field they are working in. But if you are doing a job then it will not be an easy task for you to inform your boss that you are about to leave the company. But your resignation letter can make a difference. You can leave the company and yet can be in a healthy and positive relationship with your boss. With the help of this letter, you officially declare that you are leaving an organization. Ideally, you should submit your resignation letter a few weeks before you leave the company. But it also depends on the company’s terms and conditions. In some companies, you are even asked to submit your resignation letter one month before. This letter provides significant housekeeping data regarding your departure like when will be your day in that company. A relieving letter is required at the time of joining a new company.
A letter that is issued by a organization to an employee who is doing job there by a employer at the time of leaving organisation. Along with it is a formal way so that you can communicate the employee that the resignation letter he has applied is accepted by the university. Along with it is a clear letter that there is no dues are left of that guy with the organisation.
What is Relieving Letter?
At the time of resignation, a letter which is issued by the company or the firm for the candidate is known as relieving letter it is can be considered as the formal way to say the candidate that the resigning letter is accepted by the company and the candidates can freely leave the company by which the candidate can easily apply into the other company for the admission. When your notice period time frame will get over and the last day of your job will come, you will be given an official document stating that you are relieved from the obligations and duties. And this document is known as a relieving letter. The matter of the relieving company contains various data in it. As like issue date, details, subject, employees, the signature of the employee, details of the resignation and so on.
The information which the employer has to mention in the relieving letter is as follows:
- Issue Date: The date on which the relieving letter has been issued should be mentioned in the format.
- Details of an Employee: The details like an employee’s name, employee Id, Designation, name of the Department to which he belongs and the organization’s name must be included in a relieving letter.
- Subject: An employer can just mention ‘Relieving Letter’ or he can also mention what this letter contains in it.
- Employee’s resignation details: Here the employer states that he has accepted the resignation letter of that employee and the employee is free from the duties of that organization.
- Statement of Appreciation: The subsequent section ought to guarantee the worker that they would get the full settlement inside a specified period.
- Signature: After all this, the signature of an employer should be there, his designation along with the date of issue.
Importance of Relieving letter
A Relieving Letter proves some important points which are as follows:
- It proves that an employee has resigned from his previous job and he is not attempting to do two jobs in parallel.
- It also helps to prove that the employee had taken his role and duties seriously in the previous company. It likewise expresses that the worker has satisfied every one of his duties during his work span.
- While applying for a new job also, it is considered as an important document. In some cases, if you do not have this document, a company may not even hire you.
- It reflects that the employee has completed all the desired tasks and pending responsibilities before leaving the company. Therefore, it is considered as a crucial document.
- It may contain a short description of the employee’s soft skills which helps in building a good impression, professionally.
- It builds a sense of trust in the eyes of the employer.
- It helps the organisation in accepting you completely and in having a fresh start at work.
Some samples of relieving letter
So, here is a sample of a relieving letter for your better understanding.
Some significant points to consider
As you all know, a relieving letter in an official document which is given to an employee who is leaving the company. Few points should be kept in mind while issuing this letter.
- It ought to give on a letterhead.
- Ideally, a salutation must be written like “To Whomsoever It May Concern”. But the name of an employee can also be mentioned in that place.
- Designation of an employee should also be written to which he has resigned.
- Proper dates are an important part and have to be mentioned properly.
- A basic and formal tone is considered as good for a relieving letter.
What if you don’t get a relieving letter from your company?
There are high chances that your application will get rejected when you will apply for a new job. If you don’t have a relieving letter then whether you are qualified enough for that job or not, they will not even consider. These companies are doing this just to refrain themselves from any kind of fraud, theft, violence etc.
Hope that you must have got the required information about the relieving letter. It is crucial whether you are preparing to get a new job or planning to go for higher studies. We have gathered this information from the official sources if you want to read more informative information do follow study woo. Thank you.
